How to Write A Resignation Letter
Posted on January 1st, 2009 by monsterguide
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How does one write a resignation letter? There are many schools of thought regarding this. However, it is safe to say it depends on one’s particular circumstances. You can write your own resignation letter by following the guidelines given below.
Questions You Must Ask
First, ask yourself the following questions:
- Why am I leaving this position?
- How long can I stay before resigning?
- Am I looking to leave the state, the country, etc.?
- Do I want to further my education?
- Should I make this direct and to the point?
The resignation letter can take many formats. However, writing an outline will make the process much easier. In this outline you should have at least the four major components: the day you intend to leave, an explanation for why you are leaving, a mention of all the positives that your position brought to the company, and lastly, a polite and positive tone. This will definitely give you the upper hand when interviewing at other companies.
Sample of a Short but Direct Resignation Letter
Date
Name of company
Address, including state phone number
The person you are sending this letter to
Dear
Per our contractual agreement I am giving you as notice to resign my position as .
I have enjoyed working with and I regret to inform you that I can no longer work in the capacity of . I realize that the work of the department will be affected by my departure; however, I am willing to train and interview for the if required.
I look forward to our final exit interview, and I wish you the best of luck for the future.
Best Regards,
This letter is clear and to the point. You do not need to give any reasons, unless of course you would like to use your experience at that job for references. Bear in mind that most potential employers will require references; therefore, the more professional you are, the better off you will be.
The Dos
If you are leaving because you want to further you education, then mention that in your letter. This will give you an easy way back into the company after you finish your course. Some companies will even pay some of your tuition if they value your input, and have the budget to do so. You may want to leave because you are unhappy at your current position. Do not even hint at this in your resignation letter. You can, however, mention how hard this decision was to make and that you are confident this move will help you in your career choice and path. I cannot stress enough how important it is to not burn your bridges. Now sit down and get this task over with.
The Don’ts
One last bit of advice: don’t say too much. If you are determined to leave and dwell on various reasons for doing so in your resignation letter, your employer will be able to read your mind. Remember, this is your chance to exit gracefully. Do so with a concise, clear, and short letter.
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